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The Office of the Regional Undersecretary of the Presidency and dependent services values privacy and protection of personal data, having practices and instruments in the field of security and protection of personal data.
The principles applicable to data protection ensure strict compliance with the provisions of Article 35 of the Constitution of the Portuguese Republic, in Regulation (EU) 2016/679, of the European Parliament, and of the Council, of April 27, 2016, on data protection of singular persons with regard to the processing of personal data and the free movement of data – General Regulation on Data Protection (GDPR) – and in Law 58/2019, of August 8, national legal order of the GDPR, and other applicable legislation, being aware that the information made available by citizens, namely their personal data, requires adequate privacy protection.
All personal data provided by citizens is treated with appropriate confidentiality, integrity and availability, ensuring the best existing information security practices.
The personal data requested from citizens is provided freely and with the assumption that they have read, understood and accepted the published terms and conditions.
The use of our websites must be carried out by citizens in a conscious and informed manner, obliging themselves to comply with applicable legislation on matters of computer crime and intellectual property rights. The citizen will be responsible for violating the aforementioned regulations in actions that compromise the integrity of our systems or attempts to alter information that could cause fraud.
This Privacy Policy is in force for the following websites, belonging to the Office of the Regional Undersecretary of the Presidency:
The Office of the Regional Deputy Secretary of the Presidency and dependent services has a Data Protection Officer who can be contacted at [email protected]
Processing of Personal Data
According to the applicable legislation, personal data is considered to be any information relating to an identified or identifiable singular person (a person who can be identified, directly or indirectly, in particular by reference to an identifier, such as:
- Name
- Household
- Identification document number
- Location data (IP address)
- Electronic identifiers or one or more specific elements of the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person), cf. number 1 - Article 4 of the GDPR.
There are also special categories of data that cannot be processed, such as:
- Racial or ethnic origin
- Sexual orientation
- Political opinions
- Religious or philosophical convictions
- Union membership
- Genetic, biometric and health data, except in specific cases (for example, if you have received explicit consent or the processing is necessary for reasons of important public interest based on European or national law)
- Personal data relating to criminal convictions and offences, unless authorized by European or national law
The GDPR is not applicable if the data subject has died, if the data subject is a legal person or if the processing is carried out by a natural person for a specific purpose duly framed by the Law.
Personal data Recollected
The Office of the Regional Undersecretary of the Presidency and dependent services requests and collects information on citizens' personal data in a clear and objective manner, for determined, unambiguous and legitimate purposes. No data is collected beyond what is strictly necessary to fulfill the Public Interest purpose.
All personal data collected is preceded by information to the citizen and, if applicable, prior consent, as provided for in Articles 6, 13 and 14 of the GDPR.
Data Processing and Retention
The Office of the Regional Undersecretary of the Presidency and dependent services are responsible for processing the data, in accordance with the respective legal basis. Data conservation is carried out only during the legally stipulated period, which may change according to the public interest, historical, scientific or statistical reasons that justify it. The personal data provided by the holder are transmitted in accordance with current legislation.
Storage time
The data retention periods are based on legal and fiscal obligations, depending on the processing to be carried out. The data retention periods are supplemented by Article 21 of Law No 58/2019 of 8 August 2009.
Data shall be retained only for the period laid down by law and may be amended in accordance with the public interest, historical, scientific or statistical reasons justifying it. Personal data provided by the data subject shall be transmitted in accordance with the legislation in force.
In the Azores, Ministerial Implementing Order No 61/2019 of 9 September 2019 is in force, which applies to the Presidency of the Regional Government of the Azores, approving the document management regime for the Autonomous Regional Administration, relating to supporting activities, setting the final destinations and time limits for keeping documentation.
Personal data breach
In the event of a personal data breach, the National Data Protection Commission (CNPD) or another legally constituted data protection supervisory authority shall be alerted and the controller shall make such notification, where possible, no later than 72 hours after having become aware of it, in accordance with Article 33(1) of GDPR.
The data subject shall have the right to lodge a complaint with a supervisory authority (CNPD or other data protection supervisory authority that may be legally constituted), in accordance with Article 14(2) (e) of GDPR.
Cookies and similar technologies
The GSSRP website and dependent services uses cookies, which are a preference information retention mechanism, via the browser, with the aim of optimising navigation and enabling functionalities to ensure better navigation and operability. Under no circumstances are personal data transferred by users or recorded in cookies in the course of their activities on the websites to be transmitted to third parties, be they Partners, Customers or Suppliers.
Users may prevent the use of cookies through browser settings, but the performance of certain tools or services of the website may be affected.
The website https://portal.azores.gov.pt/web/srp and the other GSSRP services do not involve the processing of personal data through automated decision-making, nor does it result in profiling.
Liability decisions
The Office of the Regional Deputy Secretary of the Presidency and its dependent services shall not be liable for damages or damages as a result of the incorrect use of the Internet sites under its management. The use of, and access to, websites and their content should be done through secure IT systems and in a conscious manner. The websites of the Office of the Regional Deputy Secretary of the Presidency and dependent services are developed according to current technology. The use of discontinued technology or old browser versions may make it impossible to use the website.
Electronic sites may contain links to sites operated by third parties over which the Office of the Regional Deputy Secretary of the Presidency and dependent services has no control and for which it assumes no responsibility.
The display of legal provisions on this site does not preclude consultation of the laws in force, officially approved, published in the original editions and media (e.g. the Diário da República or the Official Journal of the European Union).
Changes to privacy policy
This privacy policy may be amended, considering that the changes will enter into force from the date of their placement on this site, with an explicit reference to the update date.
Update: 11 October 2023